| Over the course of 6 years of conducting
our tours, we've developed a tried-and-true process for
designing and conducting our tours. Here's what you can
expect.
Introduction and Good-faith Deposit
The first step in the process of creating your tour
is a quick introduction. We ask you to complete
a brief form with your basic contact information,
the size of your group, your tour dates and an overview
of what you're looking for from your trip. We will respond
within one business day with some initial thoughts,
usually accompanied by a few clarification questions.
At this point, we will also request a good-faith deposit
equal to $50 per day of your proposed itinerary, up
to a maximum of $500.
Planning Your Tour
With introductions out of the way, we begin the
process of building your tour in earnest. We begin by
learning about your interests, budget, time availability
and other needs, and then apply our area expertise to
create a unique itinerary. Using your feedback, we refine
your itinerary until the final version accurately realizes
your vision. Here's a detailed
description of the tour planning process.
Contract and Confirmation Deposit
Once you're completely thrilled with your itinerary,
we'll make it official with a contract, and a deposit
of 25% of our tour fee (minus the original deposit you
submitted at the beginning of the process). We'll also
have you complete a credit card authorization, authorizing
us to use your card to book your accommodations and
other local arrangements.
Getting the Arrangements in Order:
Now begins the legwork of turning the plan into reality.
We begin by booking any activities and attractions included
in the itinerary that require reservations. We then
price and recommend accommodations based on your requirements.
We book and confirm these only on your approval.
Final Confirmation
30 days prior to your arrival date, we'll collect payment
of the remaining amount due on our fee. We also reconfirm
all of your local reservations as a final safeguard
against unwanted surprises.
Enjoying the Trip:
This is the easy part. Your tour
director meets you and your group at the agreed
location, and you all have the time of your lives!
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